Write a content brief on how Managed print services can help reduce your printing costs. By outsourcing your printing needs to a managed print service provider, you can save money on supplies, hardware, and labor costs. Managed print services providers can also help you optimize your printing infrastructure to improve efficiency and reduce waste. When managed print services first emerged, they were primarily focused on reducing the cost of printing for businesses. However, managed print services providers have evolved their offerings to include a host of value-added services that can help businesses save money and improve efficiency. Here are a few ways that managed print services can help reduce your business costs:
1. Save on printer hardware and maintenance costs: Managed print services providers can help you purchase printers at a discount and provide comprehensive maintenance and support services to keep your printers running smoothly.
2. Save on printer supplies: By working with a managed print service provider, you can get access to bulk discounts on printer ink and toner cartridges. In addition, managed print service providers can often help you find more cost-effective alternatives to brand-name printer supplies.
3. Save on labor costs: A managed print service provider can help you optimize your printing infrastructure so that it runs more efficiently. This can help you reduce the need for in-house printing staff and free up your employees’ time for other tasks.
4. Improve document security: Managed print services providers can help you implement security measures to protect your sensitive documents from unauthorised access and copying.
5. Go green and save money: Managed print services providers can help you implement best practices for energy-efficient printing, which can save you money on your power bills. In addition, many managed print service providers offer recycling programs for used printer cartridges, which can help reduce your environmental impact.
What to look for in a Managed print service provider
managed print services can be a great way to reduce your printing costs, but it’s important to choose the right provider. Here are some things you should look for when choosing a managed print service provider:
– Reputation: Look for a provider with a good reputation and who has been in business for a while.
– Experience: Make sure the provider has experience in your industry and knows how to work with your type of equipment.
– Customer Service: The best-managed print service providers offer excellent customer service, with 24/7 support and quick response times.
– Technology: The provider should be up to date on the latest technology and trends in the managed print services industry.
– Pricing: managed print services can save you money, but be sure to compare pricing between different providers. Choose the one that offers the best value for your needs.
Top 5 benefits of managed print services
Managed print services can offer a number of benefits for businesses of all sizes, including cost savings, improved efficiency, and decreased environmental impact. Here are the top five benefits of managed print services:
1. Cost Savings: managed print services can save businesses money on their printing costs. Providers typically charge a flat monthly fee that includes all maintenance and supplies, so there are no surprises or hidden costs.
2. Improved Efficiency: managed print services can help businesses improve their overall efficiency by streamlining their printing process. This includes automating tasks such as job queuing and document routing, as well as providing real-time reporting on printer usage and performance.
3. Decreased Environmental Impact: managed print services can help businesses reduce their environmental impact by reducing paper consumption and waste output. Providers often offer features like duplex printing and toner recycling to help businesses reduce their carbon footprint.
4. Increased Security: managed print services can help businesses improve their security by providing more control over who has access to sensitive documents and data. Providers offer a variety of security features, such as secure login authentication, password protection, and encryption technologies.
5. Enhanced Productivity: managed print services can help businesses boost employee productivity by providing them with easy access to printers and documents. This includes features like mobile printing and cloud-based document storage and sharing.